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How To Print Screen On Windows 7/8/10- A Brief Guide!

Every now and then we need to take the screenshot of our screen for various purposes. For instance, if you are writing a how-to guide for a particular application, you could use screenshots to demonstrate the step by step process. If you run into a problem with an application and to resolve it you may need to send the screenshot of the error message to the tech support team. Sometimes you may have the need to take the screenshot and print it. In this guide, we will learn how to how to print screen in a variety of ways and then print it using an image application.

Method 1: Using Print Screen Button and Image Application of Your Choice

‘Print Screen’ key on your keyboard is the easiest way to capture a screenshot. Pressing the key quickly adds the screenshot to the clipboard in the image format (it is not saved on your hard disk in the form of a file.) There are two ways to capture the screen:

  1. Print Screen: When you press only the ‘Print Screen (PrtScn)’ key, the screen is captured in the full-screen view. So, everything that is visible on the computer monitor or screen will be copied to the clipboard as the screenshot

  1. Alt + Print Screen: If you have multiple windows open but you wish to screenshot only one window, you can use the combination of these keys. It will capture the active window. In order to screenshot a particular window, click it and make it active and press Alt + Print Screen. Please note that this combination screenshots the active window and not necessarily the window on the top. If there is a window set to ‘stay on top’ it will always stay on top even if it is not active. So, if you click the window for which you wish to take the screenshot, it will remain behind the ‘window on top’ but you will be able to take its screenshot by pressing Alt + Print Screen.

How To Take a Screenshot

Once you have taken the screenshot, you can copy it from clipboard to the application of your choice. You can use any application you want as long as it supports image format. For instance, you can copy and paste the screenshot in MS Word by pressing CTRL + C and print it by pressing CTRL + P or by selecting Print in the File menu.

If you are using MS Word, click on the screenshot and press CTRL + P. In the ‘Page range’ section, click ‘Selection’ radio button. This will ensure only the image is printed and not the entire page.

You could do the same with PowerPoint.

But, we recommend using a dedicated image editing/viewing application to print a screenshot. You don’t need to buy anything fancy like Photoshop to print the image. You could use Windows built-in image programs like MS Paint and Image Viewer and learn how to use print screen.

Also Read: How to Upgrade Your Older Windows To Windows 10

Method 2: Using the Snipping Tool and Image Application of Your Choice

‘Print Screen’ is a great option when you wish to take the screenshot of the entire screen or the active window. But, what if you wanted to take the screenshot of only a part of the screen? Or you needed to capture only a small part of the active window? ‘Print Screen’ key doesn’t allow you that kind of flexibility.

Alternately, you can use the Snipping Tool, which is more versatile. Snipping tool is available on Windows 7, 8.1, and 10. On Windows 7 and 10, click Start and search ‘Snipping Tool’ in the search box. Windows 8.1 users can search for it on the Start screen.

A small window of Snipping Tool will open. You can click ‘New’ dropdown to choose the kind of screenshot you wish to take. You can choose from the following options:

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  1. Free-form Snip: It lets you use the mouse cursor to select the screenshot area on the screen. As the name suggests, it is a free-form snip and hence screenshot will be taken in the shape drawn by you on the screen. You need to create a closed-loop to take the screenshot. If you leave the loop open-ended, the tool will automatically draw a straight line from the end point to the start point to close the loop.
  2. Rectangular Snip: It lets you take the rectangular screenshot. You can click on the point from where you wish to start and drag it to the right or left over the area for which you wish to take the screenshot. Release the mouse button to take the screenshot.
  3. Windows Snip: Click on the Window of which you wish to take the screenshot
  4. Full-Screen Snip: Captures everything that is on the screen (equivalent to pressing ‘Print Screen’

Print Screenshot

After taking the desired screenshot, you need to save it if you wish to print it. Once the screenshot has been taken, the Snipping Tool will expand to show the screenshot. You can press CTRL + S or click the Save icon on the menu bar on the top. The image can be saved in PNG, GIF, JPG or HTML format.

Now you can open the screenshot in the application of your choice (MS Word, MS Paint, Image Viewer, etc.) and print it.

You May Also Like: How To Screenshot on MAC

Method 3: Windows 10 Specific Tricks

Windows 10 is an advanced operating system and offers several enhancements over its predecessors. How to take a screenshot on windows 10 is one of the most searched topics on the internet. When it comes to screenshot, you must know how to take a screenshot on Windows, Windows 10 has added some new keyboard functions. Here is a quick look on how to print screen on windows:

  1. Windows Key + Print Screen: Pressing ‘Print Screen’ alone copies the image to the clipboard. You need to open an image editing application to paste the image and print from there. In Windows 10 you can sidestep some hassles. Press Windows Key + Print Screen together to save the file in the PNG format on your hard drive in the Libraries\Pictures\Screenshots folder. If you use Photos app in Windows 10, you can find your screenshots in Pictures >> ScreenshotsTo print the screenshot, simply open the image in the default image viewer program and give the print command. You can also print from the Photos app.
  2. Windows Key + Shift + S: Windows 10 lets you capture a particular region of the Windows screen. All you need to do is press the Windows key + Shift + S together. This will dim the screen and the cursor will appear. Click on the spot from where you wish to start, select the region you wish to capture and release the mouse button to capture the screenshot. This will add the image to the clipboard. You can use MS Paint or any other image editing application to print the screen.


That’s it! we hope you would have understood by now how to capture screen! for the more latest update on tech news and latest apps, keep coming back to our site. You can also share this article on social media with your friends. Have a nice day.


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