You have an offshore client who you need to send an email to at 2 AM in the morning due to the huge time difference. What do you do? Well, one option is to stay in your office for several hours past your work time and hit the send button at 2 AM. That’s not something you would really enjoy doing. So, what are your options? The other way is to compose the email and schedule it to be sent automatically at the desired time.
Thankfully, there are some really effective and useful email schedules you can use. These schedules let you send an email at a future date or time, send recurring emails and also give you reminders. Here is the list of 5 best email schedules. Take a look!
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Boomerang is arguably the best email scheduler for Gmail. All you need to do is compose the email and set the time when you want it sent to the intended recipients. There is nothing more you need to do. The message will remain archived until the time comes for it to be delivered.
If you want the emails to return to your inbox under certain circumstances, you can specify the condition. For instance, if you would like the email to be placed back in your inbox when the recipient doesn’t open it before the specified time, you can specify the time-frame and the condition.
Boomerang makes good use of the Gmail’s tracking function. You can set the reminders so that you can follow-up after a certain amount of time without response.
Boomerang Chrome extension is incredibly easy to install and use. You can get it from Google Chrome Webstore.
A recurring email is the one which is sent repeatedly and automatically at the specified time. Such functionality lets you send out reminders at a particular time without you having to send them manually. For instance, you can have a target-reminder email scheduled to be sent on the first day of every week.
Right Inbox is another browser extension. It is available on Chrome, Safari and Firefox. It is also easy to install and use. Once you have installed the extension you will see the Right Inbox button on the Gmail’s compose window. You just need to compose the email and specify when do you want the email to be sent. In case you want to stop the recurring emails after a specific date, simply select the end date.
Right Inbox also lets you set the reminders so that you can follow-up when you need to.
If you want to be able to send recurring emails, schedule email, and also get the return emails, you can use Right Inbox in conjunction with Boomerang.
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SndLatr is another wonderful Gmail schedule. What we really like about it is that it is also compatible with the Google Apps. Of course, it also has a Chrome and Firefox extension. It is quick to install and simple to use. The only thing you need to do is compose the email and schedule it to be sent on a future date. The email will remain in your Drafts folder until it is sent.
SandLatr also helps you keep your inbox clean. You could have a conversation archived and scheduled to be returned to the inbox folder at a later time. But, don’t forget to set the reminder before you archive the email.
SndLatr also lets you create snippets. If you need to send the same message at different times to different recipients, instead of typing it over, simply create a snippet and send it whenever you need to. Snippets are like the canned responses and can save you a great deal of time. You can also edit and customize the snippets before sending them. But, you don’t necessarily have to use SndLatr for snippets as Gmail has a native featured called “Canned Responses” for this purpose.
If you are looking for an enterprise solution for email scheduling, you would like to consider this tool. YesWare is not your regular email schedule though. It offers extended functionality and besides scheduling, it also gives you access to comprehensive email tracking features. It lets you know when your sent emails are opened. It also tells the device on which the email was read. YesWare also keeps a track of attachments and tells you who opened them.
YesWare comes with a good looking and highly functional dashboard that brings all the information at one place. Unlike the other extensions, we have talked about, YesWare is not just meant for Gmail. It is compatible with GSuite, Outlook and even Office 365.
YesWare is an enterprise solution. As you might have already guessed, it is not free. Of course, there is a free trial to give you a glimpse into its capabilities. To download the trial, to buy the product, or to learn more about it, visit the company’s website http://www.yesware.com
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FollowUp is yet another complete email management solution for the enterprises. Just like YesWare, it gives you deeper insight into your target audiences behavior and interaction with your emails. It lets you schedule emails and send recurring emails too. But, that’s not just it. It also helps you track your emails. You get the real time notification whenever your recipients open the email. The tool also tells you when the users click the link in the email or open an attachment.
Then there are regular features like the ability to send automatic follow-up emails when you do not receive a response after a specific amount of time. FollowUp also offers a sidebar where you can see all the statistics you need.
Unfortunately, unlike YesWare, FollowUp does not work on multiple email platforms. Presently, it is compatible only Gmail.
Being an enterprise solution, FollowUp is a paid tool. But, it offers a free, full-featured 14-day trial period. You don’t need to provide your credit card details to use the trial version.