Microsoft Word is arguably the best word processing software we have known. But, it is a digital application and sometimes you may run into errors and problems. While you may think you have created a perfect document, you may end up with an unwanted page, which you are finding hard to delete. It could be annoying and we know that. If you are wondering how to delete a page in word, here is the complete guide we have compiled for you.
DELETE A BLANK PAGE
If there is a blank page you don’t want in the document, it could be due to the user-inserted page breaks or even empty paragraphs. Sometimes, section breaks also result in a blank page. A blank page could be pretty annoying. If you need to print the document, the printer will print a blank page and cost you no ink. You could simply remove that page and use the rest of the document as it is. But, when you need to send or use the document in the digital format, you will want to get rid of the blank page.
In case your Word document does not contain any blank page but the printer is printing one, there is nothing wrong with the document. A printer function lets you print blank pages between two jobs. This helps you separate the printed documents easily. If you don’t want the separator page, you can change the printer settings.
However, if the blank page is in the document, keep reading to learn the ways to delete it.
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1. DELETE THE BLANK PAGE AT THE END OF THE DOCUMENT
If the blank page is at the end of the document in question, it is easier to delete it. You will need to place the cursor at the end of the document first. To do so, you can scroll down to the bottom of the document or simply press CTRL + End keys together.
When on the blank page, keep pressing the Backspace key until the page is deleted. The blank page could be the result of user inserted page breaks or blank paragraphs. You could have more than one element causing the blank page. This is why you may need to press backspace multiple times.
Note: You can use this method to delete the blank page in the middle of the document as well. Don’t press CTRL + End as you don’t want to go to the end of the document. Instead, click on as far bottom of the page as possible and then start pressing backspace.
2. WHEN BACKSPACE DOES NOT WORK
If the backspace isn’t getting rid of the blank page, then the causes of it could be more serious than just stray page breaks or blank paragraphs. This is why we will need to investigate into it a little more.
1.2.1 – Windows
We will need to enable paragraph marks to find out what is causing the blank page to appear. Select the Home tab and in the Paragraph section click the Paragraph Marks icon (¶). You can also press CTRL + Shift + 8 keys.
With paragraph marks enabled, you will be able to find out the cause of the problem.
If there are Paragraph Marks on the blank page then place the cursor before the mark using your mouse or arrow keys and press the delete button. Repeat it to remove all the paragraph marks one by one.
If there is an unwanted page break on the blank page, again place the cursor right before the break and then press the Delete key to remove it.
If the empty page is the result of a manual page break, you can place your cursor directly before the page break and press Delete to delete it. If there is a section break instead causing the blank page, place the cursor before it and press the Delete key.
1.2.2 – Mac
With Mac, the process is only slightly different as there are differences in the keys. Also, instead of Paragraph Marks, MS Word on Mac has ‘Show all nonprinting characters’. But, the icon (¶) is the same on both. Click the icon and or press (Mac Key + 8) you will see the reasons behind the blank page.
Unlike MS Word on Windows where you place the cursor before the empty paragraph, page break or section break, on Mac you will need to select these elements by clicking on them. Once they are selected, you can press the Delete key to remove them.
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3. BLANK PAGE DUE TO A TABLE
This is indeed a very common problem. MS Word inserts a blank paragraph automatically right after a table. When you insert a table which goes to the bottom of the page, Word will push the blank paragraph to the next page resulting in a blank page. There is no way to delete the paragraph but you can take care of it by hiding it.
1.3.1 – Windows
Follow these steps to take care of paragraph mark at the end of the table:
- Press CTRL + Shift + 8 or simply click the Page Marks icon in the Paragraph Section on the Home tab
- Use the mouse to select the Paragraph Mark that has been inserted after the table
- Open the Font dialog box by pressing CTRL + D or you can also right click and select Font from the popup menu
- Check ‘Hidden’ in the ‘Effects’ section
- Press Enter or click ‘OK’
This will hide the paragraph mark and remove the blank page from the document
1.3.2 – Mac
This works a little differently on MS Word for Mac. Follow these steps:
- Select ¶ (paragraph mark) that you can see right after the table
- Choose the Home tab on the ribbon
- Click inside the field ‘Font size’ in the ‘Font’ section of the Home tab
- Change the font value to ‘1’ (just press 1 and then press the Enter key)
This will take care of the blank page due to the table
4. USING NAVIGATION PANE OR DOCUMENT MAP
You can preview the thumbnails of the pages and delete the blank page (or even a page with the text) using the Navigation Pane or Document Map.
Document Map option was available on 2007 and older versions of MS Word. The newer versions have Navigation Pane.
Click the View tab on the ribbon and check ‘Navigation Pane’ or ‘Document Map’ in the ‘Show/Hide’ section.
The new pane will appear on the left with Thumbnails. If you have chosen Document Map, you will need to select ‘Thumbnails’ from the dropdown on the top of the pane. Alternatively, you can also simply click ‘Thumbnails’ in the ‘Show/Hide’ section.
Thumbnails of all the pages of the document will appear in the left pane. Select the page you wish to delete and then press the ‘Delete’ key.
That’s it! You have removed the unwanted page from the document.
Note: This method will not work if the blank page is caused by the table running to the bottom of the page. You will need to use method 1.3 in this case.
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5. DELETE A PAGE WITH CONTENT
This one is relatively easier. You can use the Navigation Pane or Document Map process (1.4) to delete the page completely.
There is another way too. Place the cursor at the start of the content on the page you wish to delete. Click and drag to the end of the content. This will select the content you wish to delete. When you are confident you have selected everything properly, simply press Delete key.
If this still leaves you with some content on the page or a blank page, just keep pressing the backspace key until the page is removed.